Youth Services Section Board Meeting
January 19th, 2023
9:30-11:30
Present: Caitlin Schaffer, Alison Loewen, Linda Jerome, Claire Parrish, Ashley Borman, Murray Johnson, Valerie Spooner, Cathy Pescinski, Jenna Gilles, Jeni Schomber (DPI), Laura Sauser (DPI)
Approve January Agenda: Linda J. motioned, Murray J. seconded
Approve December Minutes: Ashley B. motioned, Claire P. seconded
Welcome
Introductions and Ice Breaker
New Business
Laura Sauser- Performers Showcase & Leadership Development Institute
Bridges Library System has hosted both in-person and virtually in the past
November or December of 2023
Looking for names of performers of interest
Performers will pay to participate. They get 10 minutes to do their bit over Zoom, with some time to answer questions. It will be recorded and available for a limited amount of time. A virtual guide with all of the performer information will be sent out to attendees.
Leadership Development Institute
Feedback: Looking for flexibility, virtual options
Going to cover the four tiers of leadership, with some partnerships from the UW System.
Will kickoff at the WAPL conference as a pre-conference
Wrap-up will be at the WLA conference
Two virtual sessions per month over the summer with Slack channel
Really encouraging staff from all departments in libraries, not necessarily someone who is already a leader/manager.
Commercial: https://www.youtube.com/watch?v=_G9VKKT-7iQ
Jeni Schomber - DPI updates
Thank you everyone who filled out the Beanstack survey: A lot of great, honest feedback
Pursuing a contract with Beanstack to have it available to all libraries who want to use it beyond April.
Annual report information is available: https://dpi.wi.gov/libraries/public-libraries/data-reporting/annual-report
Questions about filling out the annual report can be sent to LibraryReport@dpi.wi.gov
Opening for assistant state superintendent has been filled by Dr. Darrell Williams.
Old Business
SEL Webinar Rescheduled to March 2
Jenna G. and Jamie Anderson will be co-presenting: Sharing information about SEL and healing library kits that circulate at their respective libraries
Free for WLA members and will hopefully be recorded
YSS social TODAY!
Theme/STEM Weeks one week a month at the Everett Roehl Marshfield Public Library: Have been doing them for a little over a year
Primarily passive programming in children’s play area
Library foundation funds most of the theme weeks, but they also reuse weeks from time to time.
Biggest hits have been Polar Express week and Harry Potter week.
WLA Update
Wrapping up 2022 financials with final details of how much money the WLA conference made.
Talking about 2023 conference - Middleton in Fall of 2023
Finalizing members of the Intellectual Freedom Taskforce and getting them ready to go,
Library Legislative Day in February Day - Record number of attendees! Over 200 registered.
Children’s Book Committee
Meeting dates are set for March, April and May to start reviewing the books from 2022 by authors with a Wisconsin connection. Winner and honoree will be selected by the end of May.
Questions about being on the committee? Ask Linda, Murray, or Ashley!
2023 Housekeeping
2023 Leader training recording and slides are available.
Code of Conduct, Confidentiality, Conflict of Interest Forms - If you filled these out in the past, you do NOT need to resubmit. If not, fill them out and send them directly to Laura Sauser: sauser@wisconsinlibraries.org
Dropbox - Lots of great documents and resources about committee responsibilities, history, brand guidelines, etc.
Misc - Fill out the 2023 YSS Board roster in the 2023 YSS folder in Google Drive. If you do NOT have access to the YSS Google Drive folder, let Alison know.
Committee Roles
Conference Committees / Socials
WAPL 2022- Taylor Wilcox and Ashley B. coordinated a board game night
WLA 2022 - Caitlin S. coordinated a Dungeons & Dragons game night
Typically handled by the directors-at-large. Helpful if you know you will be at the conference, but not a necessity.
WAPL 2023 - Cathy P. and Claire P.
WLA 2023 - Caitlin S. and Ashely B. will coordinate game night/D&D social
Marketing
Mostly involves using the WLA Canva to create graphics to send out in email blasts, etc.
2023 committee - Ashley B. and Jenna G.
In-person/virtual/hybrid Meet-ups
2023 committee - Murray J. and Caitlin S.
Possibly send out an email seeing if YSS members would be interested in hosting
Children’s Book Award - All set for 2023!
2023 committee -
Performer Showcase committee - first year!
2023 - Linda J., Alison L., and Cathy P.
How do we create continuity? What will this look like? If this is successful, does this fall under our umbrella of responsibilities?
Eye on creating a message board or some way for YSS members to share feedback about performers, look for partnering libraries to help share the cost, etc.
Annual responsibility for the Chair and Chair Elect to create continuity.
YSS Google Drive
Leah Langby encourages us to work though having ownership of the Drive transferred to a more permanent location.
Move everything to Dropbox instead of Google Drive?
Subcommittee to clean up the Drive and transfer to Dropbox - Claire P. and Ashley B.
Secretary responsibility moving forward to keep everything organized and all documents uploaded.
Set monthly meeting schedule (was third Tuesday 1:30-3)
Moving to the second Wednesday of every month from 1:30 - 3 pm. Alison will create and share a calendar invite.
2023 Planning Brainstorming
Look at WLA booth idea submissions
Regional Meet-ups (in-person, virtual & hybrid)
Wisconsin School for the Deaf - Mystery Night
Watertown PL (massive renovation of Carnegie library and sharing space with a community partner)
socials at WLA and WAPL
Coordinating tour of CCBC – perhaps as social, but most likely as a field trip during the day; organizing carpool??
WLA Presents Webinar Series
Teen Webinars - One in spring and one in fall on the topics of teen volunteers, programming, and bringing teens into the library
Book clubs and subscription boxes - Sandy
performer showcase
Other ideas?
Look into offering more teen services offerings
Week-long webinar series? Pre-conference session? Teen Tuesdays?
Plug the teen group that meets monthly on the blog and to the membership.
Blog posts:
Glitter/messy events
Motion to Adjourn: Linda J., seconded by Claire P.
Minutes recorded by Caitlin Schaffer, secretary.
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