YSS January 2019 Board Meeting Minutes

Wisconsin Library Association

Youth Services Section Board Meeting/Board Retreat

January 14, 2018

YSS advocates for professional empowerment, collaboration, and innovative, inclusive, and intentional service

Present: Katie Kiekhaefer, Sarah Cournoyer, Claire Parrish, Emily Zorea, Anne Hamland, Emily Sanders, Katherine Schoofs, Susie Menk, Sue Abrahamson

Approve Agenda

Katie asked if there were any additions to be made to the agenda.  There were none.

Katherine motioned to accept the agenda; Emily seconded it and it was passed.

Old Business:

Volunteer Survey/Contacts – Katie

Use results to share out on YSS and link to WLA site

Sue suggested sending results to WLA officials

Create documents 12 of this or 12 of that

Share benefits of YSS

Share results at Meet Ups

Katherine will share results on blog

Twelve Months of Code Resource – Katie

Caitlin began resource but due to other responsibilities was unable to complete

Emily and Susie will complete and get it out to YSS

Regional Meet-ups Update - Claire & Katie

Next one is February 22^nd afternoon at Hales Corners and Muskego 

April meet up is still being scheduled—possibly at Grantsburg and Spooner

August meet up sites—possibly Tomahawk & Rhinelander

Board Job Duties/Description Reviews - All

All board members should go through job descriptions for updating & review

YSS Web Page Committee - Sarah

Sarah worked with Jenni & Marge to stream to 1 page

YSS Annual Report – Sarah

Sarah had handout

Marketing Committee - Sarah/Anne

Anne will work on posting survey on YSS Blog and Facebook pages

Share out our successes

Share monthly message

Anne suggested creating a YSS email to keep information centralized

Possible posts include Wayback Wednesday

Basement Archives – Sarah

Sarah shared that YSS archives are getting digitized and will let us know when they become available

Children’s Book Award Committee - Abby/Sarah

Abby is working on an online application for this committee

Excited to share that there were 5-6 applicants and 3 spots were filled

Looking at finding a way for authors to nominate themselves for award

New Business:

WEMTA - Sarah and Katie

Margie and others trying to renew relationship with WEMTA

Looking at possible joint membership

YSS Chair & Past Chair will attend virtual meetings

YSS Elections – Sarah

Sarah suggested looking ahead at elections as we will need a WLA board liason for 2020

WLA Leadership Orientation - Katie

            -WLA’s priorities throughout the year

Katie shared WLA priorities and was proud to report that YSS is already doing all of this! 

Leadership growth & development

Membership growth and retention

Special interest groups

Website migration & sustainability

New members

Outreach & contact with non-members

YSS Powerhouse Presents Going Forward - Katie and Sarah

            -Recommitting?  Reformatting?  Retiring?

Due to some concerns about burned bridges what do we want to do?

Leah Langby has procedures in place

Sue suggested we keep going forward, ask forgiveness and update procedures.

Discussion ensued and suggestions were made for using conference presenters and giving presenters timelines.

Anne offered to coach presenters on doing webinars and the technology part of presenting online.

Sue will check with WLA about possibly using their GoToMeeting subscription for  YSS presentations.

Claire and Susie will work on getting presenters for the next year.

WLA Board Report Liaison – Sue

Sue reported on WLA priorites

Sharing value of YSS with other sections—YSS is a leader in WLA

Suggested submitting names of YSS members who ran for office but were not elected as WLA conference committee members

Sue will look into WLA rules about elections since WLA liason position is up for re-election.

YSS Unit Leadership Roster Update – All

Due to time contraints, this topic was tabled until the next meeting

Revisit YSS Survey Results - All

Use results to share out on YSS and link to WLA site

Sue suggested sending results to WLA officials

Create documents 12 of this or 12 of that

Share benefits of YSS

Share results at Meet Ups

Katherine will share results on blog

Sue motioned to adjourn, Emily seconded.

Next meeting will be scheduled after Katie does a Doodle Poll to find best time for everyone.

Submitted by Susie Menk

January 19, 2019

YSS Board Meeting Minutes from December 2017

YSS Meeting, December 5, 2017, 12:30 pm

Present:  Elizabeth Timmins, Terry Ehle, Leah Langby, Sarah Cournoyer, Sue Abrahamson, Susie Menk, Tessa Michaelson-Schmidt, Emily Heideman

Absent:  Julie Kinney, Caitlin Schaffer

Terry called the meeting to order.  Susie motioned to approve the agenda, Sue seconded, agenda was approved.

Coding Program Resource:

Both Julie and Caitlin were absent, but they are working on it.  Tessa will be glad to link to it from the DPI Coding Resource.  Susie volunteered to help with this project, even from off the board.

Milwaukee Public Library:

Sarah and Terry have set up a meeting with Kelly Wochinske to talk to the Milwaukee Public Library Youth Services staff in February about YSS and the benefits of membership and involvement.  Sue will provide chocolate!  They will talk more about content closer to the date.

YSS Meet-Ups:

Some discussion of whether or not to have one after the Board Retreat in January.  Consensus was that there can’t be too many meet-ups, especially if non-board members can host.  It is also nice for people to be able to attend a meet-up and get to know the board members. 

WAPL:

Sarah sent an email to the WAPL Conference program people about why YSS could/should be involved in curating, soliciting, and vetting programs.  She wondered if she should wait to hear back from WAPL folks before sending out a call for submissions to YSS members, and we decided she should send something out letting people know that the YSS Board would love to help people if they were interested in submitting a program but didn’t quite know how to go about it, or needed some mentoring.  She is hoping to hear back from the WAPL folks before early January, and will wait to send out a formal call for submissions until after hearing back from WAPL.

Book Award Committee:

Judy Jones, chair, will be working with Terry to look over applications in early January.  Applications are open until the end of December.  Right now they have 5 applications for 2 positions.  One person said they had applied 3 times and had been rejected all the other times.  Some discussion ensued about what criteria are considered when selecting members, and the value of being explicit about what is considered when making selections for membership.  The chair will look into that for next year, when the application is made available.

Membership Survey:

Several suggestions were made (mainly by Tessa and Susie) for ways to make the survey easier to understand, more inclusive and welcoming to all youth services staff, and Susie suggested adding a question about the age range the respondents served.  Terry will take suggestions back to Linda, who will edit with her committee and then turn back to the board for approval before sending out.

Board Retreat:

Decided that the board retreat will be a good chance to delve into some meatier issues—maybe about the priorities, goals, and longer-range plans of YSS, and how they might fit with the larger WLA goals and priorities.  Decided to wait on the diversity discussion with CCBC until after the retreat, when we might have a better idea of the direction/priorities of YSS.  Those attending the January 12 Leadership Retreat for WLA will have a chance to get some information at that meeting to share to help shape the direction of the YSS Board Retreat.  Then discussed a bit about the Meet-Up after the retreat—votes for a hands-on component and book-talking.  Sue will coordinate lunch.

Meeting adjourned.

YSS Board Meeting Minutes from March 10, 2016

Here are the minutes from the most recent YSS Board meeting.  This is what is happening behind the scenes when your board gets together. Also, you're invited to the Youth Services Section (YSS) Membership Meeting/Meet and Greet at WAPL 2016 on Thursday, May 12 from 5:30 to 7:00 pm to learn about what the Youth Services Section is up to, meet fellow members and board members, and share your ideas of things you'd like to see us do! Prospective and new members welcome, too.

YSS Meeting Agenda

March 10, 2016 12:30 

YSS advocates for professional empowerment, collaboration, and innovative, inclusive, and intentional service.

Members present: Kelsey, Katherine, Leah, Marge, Emily, Ashley, Ashley, Terry, Julie

Approve Agenda

Leah asked for a motion to approve. Katherine motioned, Terry second. Agenda was approved.

Old Business:

YSS Powerhouse Presents report

·         Kelsey and Katherine will be giving a webinar on changing children’s collections April 1^st (IFLS is sponsoring)

·         On May 9 from 10-11 am, NWLS is hosting Transitions and Transformations with Sharon Grover, Dawn Wacek and Sue Abrahamson."

·         Then there are two more in fall. One is set the other Ashley T-M will be working on setting up.

·         Other general discussion about YSS Powerhouse Presents webinars

Early Literacy Calendar report

·         Five people have committed to contribute to the Early Literacy Calendar. 

·         There will be a blog post follow up to request more contributors. Tips are due May 15.

·         There will be a direct email sent to SOIS and SLIS about having students join YSS. 

Task lists, job descriptions and plans

·         Leah, Ashley, Terry and Marge will meet to go over these documents and revise as necessary. 

·         The Board will discuss and final drafts will be uploaded to the Dropbox.

WLA Conference Committee report/update

·         Marge will be the contact point for all program proposals. All proposals will be submitted by the Unit Reps.  There will be a Google Form for this.

·         We are considering ways to promote the books by the author coming to the YSS Luncheon (Bill Konigsburg) and to promote the winners of the Burr/Worzolla Children’s Book Award, with some virtual stuff before the conference and/or in-person discussions at the conference.

·          

WLA Pre-Conference Committee report/update

·         Terry, Tessa and Kelsey are working on an outline for the preconference.

·         They are thinking of using a “TED” talk format for the presentations, followed by discussion and a take away activity.

·         82 librarians responded to the survey and the top three most requested topics included programming, embedded librarians and partnerships.

·         Similar to the Teen Pre Conference, there would be a passive program display during the snack break.  The CCBC will also have a display for school aged children. 

·         The price has not currently been set for the preconference.  WLA recommended the 100% increase for nonmembers. So if the cost is $20 for members it would be $40 for nonmembers. 

WLA Board Rep discussion

·         Leah mentioned that there have been a few things related to the system redesign process that have made her concerned that youth services issues still have the potential to be forgotten and we need to consider this when thinking about changing the way the WLA board representation is handled.

·         General discussion regarding possible board representative nominees was held.

·         Marge reminded everyone that she is planning on completing her term as board rep and that this subject doesn’t need to be decided immediately; we have three years to think it over and decide if and how we wanted to change the way the Board Rep position works.

·         There was some general discussion regarding the position and how it might be changed and who the stakeholders are.  Marge suggested that this be a discussion at a board retreat.

·         This discussion was tabled until the next meeting. This will be an ongoing topic of discussion, but may not be discussed at every monthly meeting.

·         Discussion was added to the September agenda.

New Business:

WAPL Welcome Wagon/Membership Committee

·         Dawn Wacek (current WAPL Chair) suggested that this be done to welcome new librarians and help them get a foothold and to recruit new members.

·         Discussion was held and it was emphasized that we are just at the beginning and will be taking small steps to make this happen.

Ashley B. moved to adjourn and Kelsey seconded.  The meeting was adjourned at 1:15 PM.